Administrative Intern | Dar Es Salaam, Tanzania | 2024

Job Description

Chemonics International Inc, a U.S. based international development consulting firm, seeks an Administrative Intern for the USAID Lishe (Nutrition) project. The five-year project aims to strengthen health and food market systems that promote the adoption of optimal nutrition-related behaviors across a range of stakeholders in targeted regions in Tanzania. We are seeking individuals who have a passion for making a difference in the lives of people around the world. This short-term position will be based in Dar es Salaam.

The Administrative Intern will provide support to the USAID Lishe (Nutrition) Project Operations team in the overall administrative management of the Project’s Dar es Salaam office. The Administrative intern will be exposed to Chemonics’ real-life work environment, which will enable the intern to learn how to relate with people professionally, share ideas, build the administrative skills needed in an office setting, and apply the knowledge that was acquired throughout undergraduate studies.

RESPONSIBILITIES:

• Supporting the Administrative Assistant with reviewing and processing travel advance and expense report forms, ensuring their completeness and accuracy before submission to the Senior Finance and Operations Director for approval.
• Assisting with accounts receivable management.
• Assisting with setting up office space for new hires.
• Assisting with organizing meetings and events on and off site, which may include setting up of rooms, arranging catering and refreshments, ensuring the necessary equipment is in place and functioning, and the preparation of papers for distribution.
• Assisting with participant payment registration, backup document collection, and review.
• Assisting the Procurement and Logistics Assistant in maintaining the storage and verification of inventory.
• Other duties as assigned that support the smooth and efficient running of the office.

QUALIFICATIONS:

• Bachelor’s degree in business administration/management/studies, or related. Bachelor’s degree may not have been earned more than two years ago.
• Proficiency in computer applications, including the Microsoft Office suite, especially Excel.
• Ability to work independently and collaboratively within a multidisciplinary team environment.
• Strong communication skills, including interpersonal skills, and should communicate satisfactorily in written and oral English
• Strong organizational and work prioritization skills, attention to detail
• Ability to work in a professional and cordial manner with staff, implementing and cooperating partners, and relevant NGOs and government agencies often under demanding/busy circumstances
• Demonstrate leadership, versatility, and integrity
• Contributing positively to a work environment that emphasizes teamwork, respect for differences, accepting and giving constructive feedback, and collaboration.